Right-size licences
How many seats are we paying for nothing?
Seats bought against seats used, the cost of the gap, and what a tiered arrangement would cost instead.
- ≈ 2 min
- Free calculation · AI commentary on request
- You leave with: The saving available at renewal, and the tiered arrangement
What you pay for, what is used
Your vendor's admin console gives these three percentages in two clicks. They are rarely consulted before renewal.
The remainder — 25% — is occasional use.
Daily, builds things for others. The ones for whom the higher tier is justified.
You could spend 33% less for the same actual use — without taking a seat from anyone who uses one.
The result
The figures above are computed and free. If you also want them read back to you — what they mean, what is specific to your sector, where to start — that is produced on request.
The detail
| Line | Estimate |
|---|---|
| Set-up | |
Power tier 17 heavy users — the ones for whom the higher tier is justified. | €12,240 €6,120 — €20,400 |
Standard tier 51 regular users. | €18,360 €12,240 — €27,540 |
Light or pooled tier 38 occasional users. | €5,472 €0 — €11,400 |
| Recurring | |
Current annual spend 150 seats × €30/month × 12. | €54,000 |
| Risk | |
Inactive seatsoften omitted 44 seats unused for 30 days, billed at full price. The line nobody is paid to look at. | €15,840 |
Overpayment on occasional usersoften omitted 38 occasional users on a full seat where a light or pooled one would do. | €8,208 |
Sensitivity
Each assumption is moved ±20% on its own, holding the others fixed. The longest bar is the one worth checking first — not necessarily the one that felt most uncertain.
The assumptions
Every figure above rests on these. The ones marked “assumption” have no external source: they are modelling choices, labelled so they can be argued with rather than mistaken for measurements.
- Power tier 60 €/moisPublished
- Enterprise assistant plus a builder or agent tier — Copilot M365, ChatGPT Enterprise, Claude Team and comparable. The spread is real: the same headline product doubles once connectors and admin controls are added.
- Standard tier 30 €/moisPublished
- One business-tier assistant seat at list price. €20–30 is the advertised band; the top of the range reflects annual commitments that include admin and data controls.
- Light tier 12 €/moisAssumption
- Occasional users are frequently served by a free tier or a pooled seat. The low end being zero is the point — costing every head at full price is the single most common way these estimates get inflated.
- Distribution entered 45 / 25 / 30 %Observed
- Active / occasional / inactive. The vendor's admin console gives these in two clicks; they are rarely consulted before renewal.
What the calculation does, what the AI does
Every figure on this page comes from a deterministic algorithm running in your browser: the same input always gives the same result, and nothing is sent to produce it. AI runs only afterwards, to write the commentary from those figures. It produces none of them — the format it fills has no numeric fields — and any sentence quoting a value the calculation did not produce is removed before display.
Where to go next
See all 19 tools →- Cost calculator
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